EU AI Act – Preparing as an AI user

The EU AI Act also places obligations on organizations that use AI systems. Since the regulation follows a risk-based approach, requirements depend mainly on how a system is used and what level of risk that use creates. Compliance is therefore not a one-time task, but an ongoing process throughout the AI system’s lifecycle.

Recurring compliance tasks in practice

Risk classification starts with the use case. The same AI tool may present a different level of risk when used for summarization than when supporting employment-related decisions. Organizations therefore need visibility into which AI systems employees use and for what purposes.

High-risk applications also require stronger documentation and traceability, including the retention of automatically generated logs. Regular reviews are equally important, as AI usage can change over time and new practices may affect the original classification.

From compliance to practical AI governance

EU AI Act readiness requires more than legal documentation. Organizations need a practical framework covering AI visibility, risk assessment, logging, human oversight and lifecycle management.

Building these capabilities supports not only compliance, but also more transparent, controlled and responsible use of AI across the organization.

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